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01 Nov 2022

Volunteer Coordinator

Countryside United Church

Location

Countryside United Church, Thornton, Ontario.

Duties

Fresh Food Weekly is a new food charity in Barrie, Ontario, registered with the Canada Revenue Agency: www.FreshFoodWeekly.com. Once a month (on the second-last Wednesday of each month), our organization packs +75 meal boxes and delivers them to residences throughout Barrie. 

We are looking for a competent Volunteer Coordinator to join our team. As the Volunteer Coordinator, you will be responsible for managing the meal box delivery days and ensuring the smooth delivery of +75 meal boxes to low-income families residing within the City of Barrie. Please note: you will be required to have a vehicle so you can get yourself to and from Countryside United Church in Thornton twice a month (on the delivery day and the day before the delivery day). 

Duties & Responsibilities

• Assign and delegate responsibilities to volunteers as appropriate. This may also include deciding if new volunteer positions should be created to help with the flow of packing and delivering meal boxes. 

• Oversee the packing of +75 meal boxes and ensure that meal boxes aren’t missing any items. 

• Communicate with volunteers before and after the meal box delivery days. This includes confirming they’re still available before delivery days, reassigning delivery addresses if a volunteer driver doesn’t show up, answering volunteer phone calls if delivery drivers run into problems with recipients (not finding an address, or the recipient isn’t home to receive their meal box, etc.) and also thanking volunteers for their help after they’ve completed their duties. 

• Ensure volunteers have successfully completed their tasks on meal box delivery days. Fresh Food Weekly currently has the following volunteers that will need to be managed on meal box delivery days: Food Pickup Volunteers (volunteers who pickup food for the meal boxes), Packers (volunteers who pack the meal boxes), Muscle Volunteers (volunteers who help load driver’s vehicles), Volunteer Drivers (volunteers who deliver meal boxes and 1-2 drivers who can take all the extra food to Hope City Church downtown Barrie after all the meal boxes have been delivered), and a clean-up crew (2-3 volunteers who are responsible for cleaning up the space we rent). 

• Keep and manage records of volunteers’ information. 

• Match volunteers to opportunities that suit their skill sets, and ensure they understand their responsibilities and receive proper training. 

• Keep new and existing volunteers informed about Fresh Food Weekly and other volunteer opportunities within the organization. 

If you are interested in applying for this volunteer position, please email Leah Dyck with your resume and cover letter at: leah.dyck@icloud.com . If you’re already a volunteer for Fresh Food Weekly and you think this position is something you would like to do, please just let me know.